Preamble
This policy concerns the way we handle information collected about you when you visit our website.
We attach the greatest importance to respecting our user’s private life and individual data.
We also attach high importance to protecting your private life and your individual data in the way we create, organize and set up our on- and offline activities. In order to maintain a maximum protection regarding personal data handled by us, our sites and the entities administrating them will conply with the principles designed in:
- The recommandation of OECD Council concerning guidelines governing the protection of private life and personal data transborder flows (C(80)58/FINAL).
- The 95/46/CE European guideline on personal data protection
- The 78-17 French Law modified by the 2004-801 Law dated 06/08/2004 (also called IT and Freedoms Law) and its implementing decrees.
Administration of sites
The site you currently visit is administered from our headquarters based in France.
Status of links
The specific practices described in this private life policy declaration concern only the above mentioned website. External links of other organs/entities linked to ETHYPHARM can be present on our websites, for editorial, partnership, advertising, payment purposes…We draw your attention on the fact that we are not responsible of the private life policy and content of external websites. On these grounds, we advise you to have a close look at private life policies of other organs/entities when you visit their website(s). Nevertheless, we try our best to study our partners’ and advertisers’ websites content before any collaboration is launched.
Specifications on data use and collecting process (automatically collected information)
It is possible for you to visit our website without disclosing personal information. However, certain services used by you demand the collection and conservation of a certain amount of automatically recognized elements. This collecting data process is achieved with the help of cookies, meant to improve our services and which can also be used to create statistics. A cookie is an element of data sent to your browser from a website recorded on your hard drive.
Cookies are present in private sections of our sites (if the user registers); they are used to register the visitor’s password so that he doesn’t need to re-enter it at each new visit. These cookies may include the following information:
- IP address
- Certain categories requested for registration: Pseudo, Name, First Name, Address, Email, Birthdate…
- If the user ticked the “remember id and password” box, these two elements are coded and added to the cookie.
- If a user registered in one of our private sections visits the site again without giving his identity, the elements registered in the cookie make it possible to identify him (unless he’s deleted cookies manually, in which case the server will automatically create a new cookie.)
We inform you that you can set yourself against the registration of cookies by configurating your browser. To know the steps to follow according to the browser you use, please check its help section.
Collecting process and use of deliberately provided data
It is not indispensable to register on our site. You can visit our site even if you do not wish to register or provide personal information, but should it occur, you will not be able to use certain functionalities present on our site (discussion forums, contact form, online purchase, etc…). We respect your will and will never collect personal data about you without an explicit agreement on your side.
If we collect data provided to us by you when creating your private spaces, ordering, participating in surveys, contests or filling other types of forms, as well as when sending us emails, we can extract elements of anonymous information and combine them with others.
This information, which can only be used and analyzed under incorporated form, help us to understand better certain tendencies and certain user profiles. They are never treated individually. If you do not wish for the information linked to your transaction to be used this way, you can either desactivate your cookies or interrupt the registration when you get to the request.
All data processings concerning customers and prospects using our website comply with the Simplified Norm N°48 dated 07/06/2005 edited by the CNIL. To know the details of these processings (beneficiaries, purposes, conservation length, processed data), please click here.
These data processings have been set up by our processings manager, whose contact details you can find in the « legal notices » section.
Protection of minors’ data
The use of our site is reserved to people over the age of 18. Any data collecting process concerning minors must be the subject of an information to parental authority, which has the capacity to refuse any processing of such data.
However, any person over the age of 18 holding parental authority can, under his own responsibility, suggest to his minor child to use our site and its associated services.
Free choice of the visitor
We collect nominative data if they are provided freely when you use our services. You can choose to create a private space on our website, receive promotional emails or marketing information from ourselves or from our partners by indicating desired options when completing your registration.
All our registrations respect the principle of active Opt-in or Double Opt-in and always require a deliberate action on your side. If you choose to register or take an order, the information you will provide will be accessible to the staff of our entities as well as authorized third persons which will use these data within the frame of event managing.
If you do not wish to receive promotional information or marketing information from us or from our partners anymore, please just let us know by email as indicated in the « legal mentions» section or by using the unsubscribe link to be found at the bottom of each newsletter.
We also provide you with several means to contact us in order to exercise your rights or to manifest your will to transmit us personal data (such as, non-exhaustive list):
- By ticking a box on the page of your site where data are collected (Active Opt-in)
- By confirming a deliberate action by email (double Opt-In)
- By taking an order in accordance with the dispositions of LCEN
- By sending an email
- By sending mail
- By dialing a phone number
Confidentiality and security
Our preoccupation is to preserve the quality and the integrity of your personal information. Technologies as well as security policies applied by ourselves and our technical service providers make it possible to protect our users’ personal data against any unauthorized access, any improper use, any alteration, any malicious or accidental destruction and any unvoluntary data loss.
We constanty improve our security processes as technologies evolve in order to maintain the highest protection level. On our website, the transmission of the following personal data is securized following various protocols certifying the highest protection level in adequacy with the existing technology and the category of personal data transmitted:
Category 1: primary personal data (name, email, contact details…)
Category 2: other personal data on profile (description, hobbies, tastes…)
Category 3: identification numbers (credit card number, private space id…)
All our employees, subcontractors and authorized third parties with access to data or associated with their processing are required to respect our visitors’, customers’ and prospects’ personal data confidentiality.
We certify that your personal data will not be passed on to institutions or governmental authorities, except in the cases planned by the law or regulation.
Self-assessment
In order to maintain the highest protection level as for personal data we own about our visitors, customers and prospects, we regularly submit ourselves to a self-assessment. This self-assessment is achieved by the processings manager and concerns technical as well as organizational measures.
It concerns regular relationships we have with our subcontractors, partners and authorized third parties as well, concerning their data protection policy.
Right to access, rectify and delete
In accordance with articles 38 and following of modified Law 78-17, you benefit from a right to access, rectify or suppress data concerning yourself.
Concerning the right to access:
Before sending you personal data, we will ask you to provide us a proof of your identity.
If you are not able to prove your identity, we reserve ourselves the right to refuse to send you personal data concerning yourself.
We try our best to reply to these requests within reasonable deadlines.
Concerning rights to rectify and suppress:
The preliminary conditions are similar to the ones concerning the right to access.
Changes notice
The creation of new services on our sites may make it necessary to modify this data protection policy declaration. Should it occur, we will indicate these modifications in this section. If necessary, we will also declare these modifications to the CNIL.
Contact
For any question concerning our data protection policy, please contact us through one of the means at your disposal in our “legal notices” section.
Compliance assured by Cabinet Le Correspondant
